Reservation Policies

Reservation of Facility Resources

  • Reservation requests for time on an AMRIS Facility instrument and/or assistance from a Facility staff member should be submitted using the online reservation request form.  Users must complete the AMRIS Facility safety training and have an active billing code before making a reservation.  If you do not have an active billing code in place, please set one up and review fees per system.
  • Advanced reservation requests are made monthly and are due on the 15th of the month for the following month, using the reservation request form.
  • Advanced reservation requests  are due on the 15th for the following month (e.g., requests for January must be submitted by December 15th) using the Magnet Reservations request form.
    • Magnet time is assigned using the following procedure:
      All requests will be posted on the following month calendar, as the requests are received
    • Facility administration will resolve conflicts and post a final calendar by the 22nd.
    • All requests will be considered equally but weight will be given to investigators to assure appropriate access to Facility resources (e.g. consideration of balancing access, time-sensitive studies, etc.)
  • Requests made more than month in advance will only be considered in special circumstances such as a long-term time-course study or to accommodate a visiting collaborators travel plans.
  • Users scanning subjects are required to bring a printed copy of their IACUC or IRB protocol with them into the facility in case of any questions regarding procedures they will be using.

Billing Policy

  • To assure accurate accounting, the following procedures should be followed:
    • When using the instrument, user must update instrument logbook with billing code, start and ending times. If needed, comments should be added to the logbook indicating any operating issues encountered that may affect billing. Any such issues must also be discussed with a member of the Facility staff to affect billing.
  • Users will be billed for unused time unless:
    • Requested time is cancelled at least 48 business hours (two business days) in advance or
    • The user finds another authorized user who will use the time.
    • 3 T Cancellation policy: Cancellations for prime-time hours between 8 am to 2 pm must be made one week prior to the scheduled exam. All other times must be cancelled 48 business hours prior to the scheduled exam. Any cancellations within the one week (for 8 am to 2 pm reservations) or 48 business hours (for other times) before the scheduled exam time will be charged at the hourly rate for the reserved time unless another billable study can make use of the time.
  • If cancellations occur frequently, the Facility administration will discuss the situation with the user to review access to the Facility.
  • Studies underwritten by for-profit companies for their benefit are charged at commercial rates, rather than the posted academic rates.  At present, our policy is to charge three times the academic rate to cover the infrastructure and overhead costs, which are not included in our academic rate.